Midway Ceremonial Drill Hall can handle up to 16 Divisions and their four guaranteed guests. When we had a 14 Divison PIR, RTC posted a statement about "extra" possibly guests not getting seated. I do know that LaLa's Sailor had 13 divisions graduating and all of her extra guests got in.
That being said (as far as large PIR's like 14 +) there are some who just want to be there...they understand that they may not get in but want to be there with their loved one and celebrate with them! So they take the chance.
Procedure is that, the four alloted guests will enter and the extras will get their ID squared away and be directed to wait in the Visitors Center (the USS Yorktown). Guests are asked to be seated by 8:45 at which time they will allow the extras into Midway Hall. Many times, they do not have to wait but are allowed right in...usually with smaller sized TG's.
You may print extra Vehicle Gate Passes and fill them out for other cars in your party. However, please do not give out the Confidential Password you received on your Form Letter for your extra guests to do so...as it is...well...confidential! LOL It may seem like a "small" thing...but again OPSEC. RTC is a closed base, so that gate pass says that you have been given the permission to bring your vehicle on it. All vehicles are subject to inspection...doesn't happen to all...but to some randomly. It takes a few minutes...so not to worry.
Recruits finalize their original PIR access list a couple of weeks before PIR.
This excerpt is from the RTC Family Guide:
Pass-In-Review Access List:
Recruits are permitted to place up to four names on the
access list. If the names in the form letter are different
than the guests attending, please coordinate with your
Recruit as only Recruits may place names on the list.
RTC can neither change these names nor release the
names of those on the list.
Children age 12 and younger do not need to be listed on
the access list and will not count toward the maximum
number of guests.
Active Duty and Retired military personnel will not
count toward the maximum number of guests, and do
not need to be listed on the access list, but must present a
valid Active Duty/Retired military ID card.
See the whole Family Guide here: http://www.bootcamp.navy.mil/pdfs/FamilyGuide.pdf
This is from the RTC Websites FAQ's: (link to the site: http://www.bootcamp.navy.mil/families.asp )
How many guests per recruit are allowed to attend Pass-In-Review?
Recruits are permitted to place up to four names on the access list. Please coordinate with your Recruit as only Recruits may place names on the list. RTC can neither change these names nor release the names of those on the list. Children age 12 and younger do not need to be listed on the access list and will not count toward the maximum number of guests. Active Duty and Retired military personnel will not count toward the maximum number of guests and do not need to be listed on the access list, but must present a valid Active Duty/Retired military ID card. The four guests on the access list will be admitted into the ceremonial drill hall first. Additional guests not on the access list will have to wait inside the Visitor Center until after the start of the ceremony at which time they will be allowed into the ceremonial hall if additional seating is available as space permits. No additional seating can be guaranteed. All guests 18 years and older, must present valid government issued photo identification (driver’s license, state ID card, passport, military ID card). Guests 17 years or younger who do not possess one the items listed above must present one of the following: school ID card, driver’s permit, copy of their birth certificate or social security card. PLEASE DO NOT CALL FOR ADDITIONAL SEATS.
When will I receive tickets/passes to graduation?
There are no actual tickets or passes. Recruits list the names of up to four guests that will be included on the access list. Recruits cannot obtain additional “tickets” from other recruits.
I am not sure I am on the access list. Can you find out and make changes if I am not?
It is the recruit’s decision whom to place on the access list. Please communicate with your recruit well before the final week of training to be sure the right names are on the list. The Public Affairs Office does not have a copy of the access list as they names on the list are not divulged to the public. No additions, deletions or changes will be made to the access list the week of graduation.
From RTC Websites Graduation Day Schedule:
Please arrive at Recruit Training Command’s gate with enough time to process through all security check points before 8:45 a.m., the process time varies from graduation to graduation but is no shorter than 30 minutes.
6:30 a.m. RTC gates open to visitors and security screenings begin.
7 a.m. Ceremonial drill hall doors open to graduation guests.
8:45 a.m. All guests should be seated.
9 a.m. Pass-In-Review commences.
9:20 a.m. Divisions arrive.
9:45 a.m. Arrival honors to reviewing officer.
10:30 a.m. Pass-In-Review concludes.
10:35 a.m. Liberty Call, Recruits meet with guests on drill deck. Recruits and guests exit ceremonial drill hall to designated parking area.
7:00-9:00 p.m. or as dictated by Chain of Command Liberty expires. Please note: Recruits must walk back to their designated ships, so allow the recruit ample amount of time to reach their destination.